Process Automation for the Real Estate Industry
Real estate brokers and property managers spend up to 60% of their time on repetitive tasks — creating listings, maintaining portals, answering inquiries. Our AI automation handles these processes so you can focus on closing deals.
Daily Reality in Real Estate: Too Much Admin, Too Few Closings
Every real estate broker and property manager knows these problems — and they can all be automated.
Manual listing creation for every single property
Copy-paste between CRM, portals (ImmoScout24, Immowelt) and website
Answering client inquiries — always the same questions about location, price, availability
Coordinating viewing appointments via phone and email
Document management: leases, handover protocols, utility bills
What We Automate for Real Estate Companies
From listing creation to lease management — we automate the processes that eat up your time.
Automated Listing Generation
Listings are automatically generated from CRM data — including images, floor plans and text. No more manual formatting.
Multi-Portal Synchronization
Create one listing, automatically publish to ImmoScout24, Immowelt, Kleinanzeigen and your website. Changes stay in sync everywhere.
AI-Powered Inquiry Response
Incoming inquiries are automatically answered with property-specific information. Qualified leads are prioritized and forwarded to you.
Automated Appointment Booking & Reminders
Prospects book viewing appointments themselves via an online tool. Automatic confirmations, reminders and follow-up emails.
Digital Document Workflows
From lease to digital signature to automatic filing — the entire document process runs digitally and is fully traceable.
CRM Integration
Seamless connection to Propstack, Flowfact, onOffice and other real estate CRMs. Your existing systems stay — we automate the processes in between.
Who Is Our Real Estate Automation For?
Real Estate Brokers
Solo brokers and agencies looking for more closings with less admin work.
Property Managers
Managers with 100+ units looking to optimize tenant communication and document processes.
Property Developers
Developers who want to systematically automate sales processes for new construction projects.
Real Estate Funds & Investors
Portfolio managers automating reporting, rent adjustments and documentation across many properties.
Measurable Results for Real Estate Companies
These are the results our real estate clients typically achieve within the first 3 months.
Through automated listing creation, portal sync and document workflows.
AI answers standard inquiries in seconds instead of hours.
Multi-portal sync completely eliminates duplicate data maintenance.
How Real Estate Automation Works
Free Process Audit
We analyze your existing workflows — from property entry in Propstack or Flowfact to portal publishing — and identify the biggest savings potential.
Implementation in Weeks
First automation (e.g. portal sync or AI inquiry response) goes live in 2–4 weeks. Full rollout typically in 6–10 weeks.
Ongoing Optimization
We monitor automations, optimize AI models based on your data and expand step by step — for continuously growing efficiency.
Integrations & Connections
We seamlessly connect with your existing systems
Ready to Automate Your Real Estate Processes?
Free 30-minute audit: We analyze your processes and show exactly where automation has the biggest impact.
Request Free AuditFrequently Asked Questions About Real Estate Process Automation
Everything brokers and property managers should know about automation.
Which real estate processes can be automated?
Nearly all recurring processes: listing creation, portal publishing to ImmoScout24 and Immowelt, inquiry response, appointment coordination, lease generation, utility billing and reporting. We analyze in a free audit which processes have the biggest savings potential for you.
Does the automation work with Propstack, Flowfact or onOffice?
Yes. We have experience with all major real estate CRMs: Propstack, Flowfact, onOffice, openIMIS and more. Via APIs and webhooks we connect your CRM with portals, email systems, scheduling tools and document management — without requiring you to switch your existing system.
How is the connection to ImmoScout24 and Immowelt implemented?
We use the official APIs from ImmoScout24 (IS24 REST API) and Immowelt as well as the OpenImmo interface. Properties are automatically created, updated and deactivated. Status changes in the CRM are synced in real-time so your portal entries are always up to date.
Is the solution GDPR-compliant?
Absolutely. All data is processed on servers in Germany. We implement automatic deletion periods for prospect data, consent management for contact outreach and audit-proof document archiving. As a German company, GDPR compliance is standard for us.
How fast is the implementation?
The first automation (e.g. multi-portal sync or automatic inquiry response) goes live in 2–4 weeks. A complete automation system with CRM integration, document workflows and AI assistance is typically implemented in 6–10 weeks. We always start with the process that delivers the biggest immediate ROI.