Process automation for the real estate sector
Estate agents and property managers spend a large part of their time on repetitive tasks — creating listings, maintaining portals, answering enquiries. Our AI automation takes over these processes so you can concentrate on closing deals.
Everyday life in real estate: too much admin, too few closings
Every estate agent and every property manager knows these problems — and all of them can be automated.
Manual listing creation for every single property
Copy-paste between CRM, portals (ImmoScout24, Immowelt) and website
Answering client enquiries — always the same questions about location, price, availability
Coordinating viewing appointments by phone and email
Document management: tenancy agreements, handover protocols, service charge statements
What we automate for real estate businesses
From listing creation to tenancy administration — we automate the processes that eat up your time.
Automated listing generation
Listings are generated automatically from CRM data — including images, floor plans and text. No more manual formatting.
Multi-portal synchronisation
Create one property, publish automatically to ImmoScout24, Immowelt, Kleinanzeigen and your website. Changes stay in sync everywhere.
AI-powered enquiry response
Incoming enquiries are answered automatically with property-specific information. Qualified leads are prioritised and forwarded to you.
Automated appointment booking & reminders
Prospects book viewing appointments themselves via an online tool. Automatic confirmations, reminders and follow-up emails.
Digital document workflows
From tenancy agreement to digital signature to automatic filing — the entire document process runs digitally and traceably.
CRM integration
Seamless connection to Propstack, Flowfact, onOffice and other real estate CRMs. Your existing systems stay in place — we automate the processes in between.
Who is our real estate automation for?
Estate agents
Independent agents and agencies that want more closings with less admin effort.
Property managers
Management companies with 100+ units that want to optimise tenant communication and document processes.
Property developers
Developers who want to systematically automate sales processes for new-build projects.
Real estate funds & investors
Portfolio managers automating reporting, rent adjustments and documentation across many properties.
Measurable results for real estate businesses
These are the levers that automation typically unlocks in the real estate sector. We determine the concrete effect for your processes in the free audit.
Through automated listing creation, portal sync and document workflows.
AI answers standard enquiries in seconds instead of hours.
Multi-portal sync eliminates duplicate data maintenance completely.
How automation for real estate works
Free process audit
We analyse your existing workflows — from property entry in Propstack or Flowfact to portal publication — and identify the biggest savings potential.
Implementation in weeks
The first automation (e.g. portal sync or AI enquiry response) is live in 2–4 weeks. Full rollout typically in 6–10 weeks.
Ongoing optimisation
We monitor the automations, optimise AI models based on your data and expand step by step — for continuously growing efficiency.
We connect seamlessly with your existing systems
Frequently asked questions about process automation in real estate
Everything estate agents and property managers should know about automation.
Nearly all recurring processes: listing creation, portal publication on ImmoScout24 and Immowelt, enquiry response, appointment coordination, tenancy agreement creation, service charge statements and reporting. In a free audit, we analyse which processes offer the biggest savings potential for you.
Ready to automate your real estate processes?
Free 30-minute audit: we analyse your processes and show you exactly where automation has the biggest lever.
30 min call · no obligation · GDPR-compliant